Procedures for The Issuance Of Certificates by MCS
1. REQUISITION AND VESSEL DOCUMENTATION
Step 3 - SURVEY ATTENDANCE LOGSHEET
This is to confirm that the attendance as specified in his form is hereby confirmed.
IN CASE THE VESSEL IS A NEW ENTRY TO MCS CLASS
“EX-MEMO WITH REQUIRED PLANS & MANUALS” must be arranged and sent to H.O Technical Department to be arranged and revised for approvals and endorsement with the nominated surveyor.
Step 4 - CLASS ENTRY FORM
Class Entry Form satisfied that this vessel is in a fit and efficient condition and recommend this vessel to be classed with that particulars.
Specially in new entry with the class otherwise we must verify that particulars every annual survey and any changes must
2. QUOTATION AND INVOICES
Once the requisition is received with the vessel’s certificates, the next step is to quote according to our tariff. The fees vary according to the type of survey and stated conditions by the Administration (TAXES) if applicable.
Prior to issuing the authorization to the surveyor, it is imperative to verify that the vessel hasn’t been detained in the last 9 months using virtual help like fleet Mon, EQUASIS and the PORT STATE CONTROL database, regarding the trading area of the vessel.
If the vessel was detained, more instructions shall be added to the typical authorization sent to the surveyor to be aware of and to confirm the rectification of all the detainable remarks.
INTERMEDIATE SURVEYS (IWS)
No IWS in lieu of the intermediate drydocking is granted by the HO, unless there is an IWS authorization from the flag administration and the condition of the vessel’s bottom permits as well.
Confirmation Letter from the Administration for an “ In Water Survey "in lieu of DD.
3. ADVICE OF COMPLETION OF SURVEYS
Class guideline explains clearly that the Certificate of survey must be sent with the interim or endorsed certificates 24 hours after the authorization was sent. After 1 week almost class & statutory survey report has to be well received by H.O, otherwise
authorization for the nominated surveyor will be canceled.
If occasional or conditional surveys has been done temporary due to temporary features This form shall be used whenever a specific
survey checklist is not available for the survey being performed.
The interim class & statutory certificates have a validity of 5 months, and they are verified against the sent supporting documents sent by the surveyor + authorization in order to detect errors in the issuance of the same. While the interim ISM & ISPS certificates are valid for 6
months while the short-term certificates are valid for 5 months.
4. SURVEY REPORTS
Survey Procedures we provide and supplement our surveyors with, it shows clearly that the supporting documents must be sent within 15 days to 1 months after the survey was done in order to make the proper revisions.
LIST OF REQUIREMENTS SURVEY PROCEDURE CONTAIN:
MCS Survey procedure contain a list of class & statutory requirements which all surveyors must follow and submit all their reports supported by the required items mentioned in each procedure for each type
5. ISSUANCE OF PERMANENT CERTIFICATES
After checking all submitted reports, supporting documents and all items as per list of requirements and any additional inquiries mentioned in the surveyor’s given authorization, the full term is issued.
The issuance of Full-term certificates are reviewed optimally by Technical H.O Department and General administration before release.
Security Measures Against Counterfeits
CONTROL SHEET FOR SEQUENCE OF CERTIFICATES WHICH CONTAIN AUTHORIZATION NUMBER FOR EACH VESSEL.
- QR CODE
- SIGN AND STAMP
MCS Procedures for dealing with Vessels Detentions
Last Survey carried out and the surveyor who did it.
Verified that the nominated survey has been IN-MEMO with all recommendations found onboard.
After verifying that surveyor has placed recommendations in case if the survey has been issued within 90 days from the detention date.
NOTICE OF RECOMMENDATIONS
Failure to rectified pending recommendations prior the due date may cause the cancelation of the class/statutory certificates of the vessel.
Additional/Occasional Survey must be issued for verification that all recommendations under responsibility for RO has been ratified.
If last inspection has been issued more than 3 months from detention date, next annual survey has to be arranged in next port of the vessel with detailed survey procedures and instructions to the nominated surveyor.
Vessel’s cancelation upon the case of the vessel and non compatibility with rules and regulation and no intention by owner and management companies to ratify the recommendation to fit their vessels with.
In case of overdue surveys after the grace period for the survey windows, we hopefully send notice to ship owner’s and management company to handle the situation, in case there is no response we hereby by doing our Class cancellations procedure.